ERICA J. CHAVIN
Carlsbad,
CA • echavin@yahoo.com • 760.889.6008
www.linkedin.com/in/ericachavin/
Dynamic,
innovative, results-oriented, financial management professional with proven
excellence in grant writing and proposal development, grant and contract
management, finance and non-profit academic environments. Recognized for
strong analytical and problem-solving skills, implementing robust
solution-based strategies, improving processes and strong staff leadership
skills, with experience managing diverse teams ranging in size from 3 – 20.
Consensus-driven communicator with keen ability to rapidly adapt to new
technologies, devise and articulate innovative strategies to predict
revenues, liaise across various business units and promote organizational
success.
Diverse industry experience covers National
Institutes of Health and other Federal grant and contract funding mechanisms,
financial forecasting, policy analysis, private agency and corporate award
management, compliance, operations and administration.
PROFESSIONAL
EXPERIENCE
LA JOLLA INSTITUTE FOR ALLERGY AND
IMMUNOLOGY, La Jolla, CA2004-2014
Senior
Grant and Contract Administrator / Financial Analyst
§ Improved financial vitality of research programs 15% by
developing model and analyzing financial viability of research divisions.
Formulated recommendations, set timelines and implemented strategies for
financial management and cost containment without compromising research goals
and objectives.
§ Slashed institutional risk exposure 20% through proactive
management and reconciliation of $26M annual grant and contract portfolio for
12 research labs and $2.2M annual operating budget comprised of 8 shared
service departments.
§
Captured $51M
multi-year grant and contract funding from 2005-2009 through successful
development of proposals. Researched potential grant funding opportunities,
including federal, state, local and private foundation programs.
§
Analyzed
spending trends as they related to specific portfolio requirements and GAAP;
directed faculty in developing and executing targeting strategy to resolve complex
grant related issues while ensuring proactive financial management,
sufficient flow and allocation of donor provided resources (SQL). Advised all
levels of organization on best strategies to allocate, manage and maximize
limited financial resources.
§ Triggered 20% increase in data integrity and improved
operational efficiency 15% by partnering with developers to overhaul SQL
Server database for Business Intelligence reporting. Played key role in
implementation, user acceptance testing, defect reporting and validation of
data.
§
Slashed labor
costs 15%, elevated operational efficiency 25% and stabilized monthly shared
service fees charged to research labs by devising and implementing strategy
to finance $350K in infrastructure and equipment enhancements for shared
service departments.
§ Negotiated award terms and conditions, interpreted
policies and provided technical guidance on complicated fiscal and grant
regulatory issues. Exhibited expertise in grant and contract regulations and
compliance including NIH Grants Policy Statement and OMB Circulars A-110,
A-122 and A-133.
THE SCRIPPS RESEARCH INSTITUTE, La
Jolla, CA 1999-2002
Supervisor,
Office of Sponsored Programs, 2000-2002
§ Slashed institutional risk exposure 10% by proactively
managing and reconciling $12M annual budget of externally funded
institutional training grants, Graduate Program grants and external
fellowships.
ERICA J. CHAVIN • echavin@yahoo.com
• 760.889.6008 • Page 2
§ Bolstered availability of financial data 15% by providing
detailed monthly reporting to senior management on funding status of all
active grants and contracts.
§ Guided staff of four direct reports while providing
indirect support to grant administration staff of 20. Set direction and
provided guidance on all grant related issues in the absence of the Senior
Vice President. Oversaw special projects
§
Designed and
directed the first National Institutes of Health Compliance Site Visit to the
organization.
Grant
Administrator, Office of Sponsored Programs, 1999-2000
§
Improved
financial vitality of research programs 15% by proactively managing $15M
annual portfolio of grants and contracts for 14 research labs from federal
and state agencies, independent organizations, universities, corporations and
private donors.
§ Sparked 15% increase in lab fiscal responsibility and
slashed institutional risk exposure 10% by developing forecasts and preparing
timely reports for investigators regarding active status awards.
§ Advised faculty on decisions regarding fund accounting and
financial administration; served as an on-site expert on all things grant
accounting related, worked collaboratively with internal departments to
ensure appropriate use and allocation of award funds.
§ Created and authored an internal policy and procedure
manual for internal departmental use.
MERRILL LYNCH, La Jolla,
CA
1998-1999
Certified
Financial Manager and Financial
Consultant
§
Elevated client
retention 15% by providing elite financial and market analysis services to
200+ high net worth individual and commercial clients. Established,
cultivated and managed client relationships.
§
Won $3.5M new
client investments within 6 months of obtaining all required licenses.
§
Analyzed client
portfolios and provided comprehensive, individualized investment strategies
for retirement, estate planning, wealth and liability management.
EDUCATION
California
Polytechnic State University, San Luis Obispo, CA
Bachelor
of Science, Economics, International Trade Concentration, Spanish
Minor
ADDITIONAL
SKILLS AND MEMBERSHIPS
Technology: Microsoft Windows,
Excel, Power Point, Word, Access, SQL, Excel VBA, Crystal
Memberships: SRA International